Users from trusted domains may no longer be able to respond to some Google Forms

[alexgrutza]

Question about this, as I'm confused by the wording in the "What you need to do" section. 

You or the form owner can create Google Groups containing the users who need access to relevant forms. After this change is rolled out, form owners should share their forms with these groups, or directly with individual users who need to respond.

...

As we transition to providing greater control over who can access and respond to Google Forms, there may be a period of time when users in trusted domains cannot respond to existing forms and form owners cannot add Google Groups or target audiences as responders.


To ensure that users in trusted domains can continue to respond to your organization’s forms during that transition period, wherever possible, form owners should make their forms public before this change is rolled out. This is the best way to ensure users in trusted domains do not lose the ability to respond to relevant forms.

 So the first part of "What you need to do" says create groups, but then it goes on to say "Owners may not be able to add users to groups"... I'm confused if that's just temporarily, or if the Owners of any forms (and future forms) have to preemptively create forms they'd intend to send in the future (after July 2024)?

Also, if they don't create Google Groups, will they still be able to make the form Public, and share the link to external people to fill out? 

[Kim_Nilsson]

There are two possible avenues.

1. You find all Forms shared with Trusted Domains and help manage who has access. Either directly on each individual Form, or add Target Audience groups people can use.

2. You tell your users that if they have restricted Forms where they expect users in Trusted Domains to have access, they will have to adjust the access to Public (or add a Target Audience group that you have created).

[alexgrutza]

Thanks Kim. We use Fund. so Targeted Audiences I don't think fall in our license usage. I've forwarded the message onto people who can spread the word to our end-users about making the forms public as their option

[alexgrutza]

Sorry to bring up an old thread, but I've been asked to create an email that will go out to our users.

To clarify, looking at our Drive and Docs Sharing Settings, we have "Sharing outside of <domain>" set to "ON - Files owned by users or shared drives in c<domain> can be shared outside of <domain>".

So really our users don't specifically share via the trusted domains settings it would seem? They'd be sharing Forms as it is now primarily either "Anyone with link" (which I believe is "Public") or "Restrict to <domain>" I would imagine?